Communications and Finance Coordinator
Please note that the deadline for applications has passed.
Full-Time Contract Position
The Museum of Health Care at Kingston is seeking a well-organized, responsible, and highly motivated person to become a vital member of our Operating Team.
Responsibilities include:
- Managing the Museum’s eTapestry database, including inputting new data, preparing reports, liaising with current and new contacts, and issuing receipts
- Assisting with financial record-keeping, including bookkeeping with Sage
- Preparing meeting minutes, mailings, correspondence, and grant application packages
- Facilitating venue rentals, image sale requests, receptions, special events, and in-Museum programs as required (including some evening and weekend work)
- Preparing and distributing communications and marketing materials including newsletters, posters, brochures, press releases, and member correspondence
- Maintaining website
- Managing the Museum’s social media profiles
- Coordinating daily office operations and reception including answering telephones and e-mails, greeting Museum visitors, filing and accessing materials, and other duties as needed
- Recruiting, supervising, and recognizing volunteers
- Ordering and maintaining office supplies and equipment
- Assisting with advancement strategies, including preparing reports and drafting correspondence and funding proposals
The successful candidate will enjoy a fast-paced team environment and will possess the following skills and qualifications:
- Excellent interpersonal and communications skills, including strong writing skills and the ability to effectively establish and maintain good relationships with the general public, board of directors, professional staff, volunteers, and external organizations
- Excellent organizational skills and the ability to work effectively under pressure to meet deadlines
- University or college education in arts administration, museum studies, fundraising management or related discipline (and/or equivalent combination of relevant training and experience)
- Excellent computer skills, including familiarity with all Microsoft Office programs
- Experience with data management, data entry, and database systems
- Experience with advancement and fundraising including development and implementation of advancement projects, recruitment, follow-up and recognition of external sponsors and donors
- Ability to work in a self-directed manner and as part of a team, completing tasks with minimal supervision
- Ability to maintain a high level of confidentiality
- Experience in special event planning will be considered an asset
- Two years administrative experience including one year of experience in Simply Accounting/Sage and general office accounting procedures will be considered an asset
- Graphic and web design skills including familiarity with web content management systems, Adobe Photoshop, Illustrator, and InDesign will be considered an asset
- Experience preparing and writing/editing grant applications will be considered an asset
- Previous work and/or volunteer experience in a non-profit organization and/or the cultural sector will be considered an asset
- Previous volunteer management experience will be considered an asset
The Museum strives to be an equal opportunity employer.
Salary range: $26,000 to $33,000 per annum with benefits dependent on experience and qualifications.
Anticipated start date: November 4, 2016
Please submit via email a cover letter, resume, and three references with contact information by October 28, 2016 to:
Jenny Stepa
Museum of Health Care at Kingston
Ann Baillie Building National Historic Site, 32 George Street
Kingston, Ontario K7L 2V7
[email protected]
Please send files in Adobe Acrobat .PDF or Microsoft Word .DOC format only.
We thank all applicants; please note that only those selected for an interview will be contacted.
